The anatomy of a FAUW general meeting: A recap of our 2021 Spring GM

In which we summarize the proceedings of our 2021 Spring General Meeting and explain how our general meetings work at the same time.

The logistics

General meetings are meetings of the voting membership of FAUW, at which members receive updates on FAUW’s work and vote on important issues such as our budget, constitutional amendments, or changes to the Memorandum of Agreement. General meetings are held in December and April each year.

Quorum for a general meeting is 30 members. Our in-person meetings typically drew about 60-80 members in recent years, but both the fall 2020 and spring 2021 meetings had over 130 members attend online. We’re investing in equipment to be able to livestream our general meetings once we’re back to in-person events so we can continue being accessible to more members, especially those working at satellite campuses.

The meeting chair changes frequently, and must be someone other than a member of the Board of Directors. (If you’re really good at chairing meetings, let us know!)

The consent agenda: Committee and officer reports

Our general meetings have always had an asynchronous component: written reports from our committees and, in recent years, from our representatives on University committees. All voting members receive these reports by email in advance of the meeting. Other members can request the reports.

Some reports are delivered during the meeting itself, particularly those from FAUW executive officers.

The president’s report

At this meeting, Dan Brown’s president’s report started with a few recent success stories:

  • Policy 14 (Pregnancy and Parental Leave, including Adoption, and the Return to Work) has been approved by the Board of Governors and is now in effect for all eligible employees who start(ed) a pregnancy or parental leave after April 6 of this year. We tried to have it applied to employees already on leave, but the University hasn’t budged on that. [See all blog posts about Policy 14.]
  • Our negotiating team achieved a good salary settlement covering the next three years, including the statutory maximum for salary increases under current provincial law.
  • The 2020 salary anomaly review has completed its work and informed individuals who will receive adjustments. Co-chair Marios Ioannidis noted later in the meeting that no solely gender-based anomaly was found this time around, and that there are a number of possible anomalies that require further investigation by the deans because the statistical model may not be robust to properly predict salaries of early-career members or those with salaries above the thresholds in our salary structure.
  • A new committee has been set up to focus specifically on updating the policies on faculty appointments and tenure & promotion to improve conditions for teaching faculty. The FAUW reps are Kate Lawson and Su-Yin Tan. Visit uwaterloo.ca/fauw/p76 for the latest information.

Dan also talked about ongoing and forthcoming issues, including the current state of planning for fall 2021. Decisions are mostly being made at the faculty or department/program level, which means members have more of a say than the FAUW Board does at this point. Some faculties/units are doing this with more detail and consultation than others. We are advocating for individual faculty to be primarily responsible for choosing the mode of teaching for your courses and for fall planning in general to be discussed more publicly and openly. We are actively collecting information, so if there are interesting/challenging/problematic/great things happening in your unit, please let us know. Individuals who need help with accommodations for the fall, please see our AF&T team for help.

Some other ongoing items on FAUW’s agenda include a few more policy committees underway or beginning soon and recruitment for FAUW committees—you can put your name forward via our website. We’re hosting a lunch & learn with Laura Mae Lindo on May 19 about how faculty can counteract anti-Black racism at universities, and last fall’s cancelled Hagey Lecture is being rescheduled for fall 2021—stay tuned for an announcement soon.

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