Notes from our April 23 Board meeting + takeaways from CAUT COVID-19 town halls

Here are the highlights from last week’s FAUW Board meeting. Feel free to reach out to a Board member or comment below if you have questions! This post also includes some takeaways from the two CAUT town hall meetings on COVID-19 and the Academic Job that have happened so far.

Non-COVID-19 related items

The Federal Court of Appeal released their decision on the York Access Copyright case. Overturning the decision of the previous court, the decision protects universities’ ability to opt out of the Access Copyright licence; however, it also suggests that our current interpretation of “fair dealing” may be too liberal.
We filed an association grievance last week about access to post-retirement benefits, mostly affecting lecturers. If this grievance can’t be resolved internally, the next stage in the process is to go to an external Arbitrator.
We reviewed an update to the University’s employee accommodation guidelines. We have some concerns about both the process leading to this update and the content we saw and will discuss this at the next Faculty Relations Committee meeting.
Something we missed in our last update: We passed a rather normal-looking FAUW budget at the general meeting on April 7. The budget accounts for both normal functioning come fall and some work-from-home expenditures for staff and executive members so that we’ve got our bases covered.

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What UWaterloo instructors need to know about copyright

Usually when we talk about intellectual property at the University of Waterloo we are talking about Policy 73 (Intellectual Property Rights) which provides that inventors own much of the IP they create. Today, however, we’re talking specifically about your use of copyright-protected materials in class (or on LEARN) as an instructor and the risks of violating copyright.

First, a (very brief!) primer on copyright. A copyright is fundamentally the right to restrict distribution of a creative work. Let’s say I take some pictures of cats. I am the copyright holder of these pictures, and other people cannot legally make copies of, or distribute, these photos without my permission, unless under the so-called fair dealing provision. Fair dealing allows others to use portions of my work for educational purposes.

How do you know what you can use?

As an instructor, you will often be using others’ copyrighted materials for legitimate reasons, and our copyright law permits you to do this without seeking permission from the copyright holder under certain circumstances:

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Veronica Kitchen’s April 2020 Senate Report

Veronica Kitchen is an Associate Professor of Political Science and an elected Arts Senator who produces a great summary after each University Senate meeting and has agreed to share them here. Her reports understandably focus on items relevant to Arts faculty and are not intended to be a comprehensive summary of all the agenda items, nor should they be viewed as a substitute for the official minutes on the University Secretariat’s website.

University of Waterloo Senate Meeting, 20 April, 2020

This was our second pandemic Senate meeting. It proceeded with many technical difficulties that we are assured will be resolved by the May meeting; there was even some discussion of whether we ought to continue, or had the requisite quorum of people who weren’t having technical difficulties to continue. We motioned, verified quorum, voted, and continued.

First things first: the April meeting marks the end of the Senate year, and so it is time to thank the [Arts] Senators who are ending their terms:

Outgoing Arts Senators: Tara Collington (French) & Maya Venters (student representative)

Outgoing Senators at large who come from Arts: Shannon Dea (Philosophy) (who is also to be congratulated on her appointment as Dean of Arts at the University of Regina; they are lucky to be getting her and we are sad to be losing her!)

Items of interest on the regular agenda

We approved language for the course calendar on procedures and guidelines for terminating relationships between a graduate student and their supervisor. [See page 79 of the agenda posted on the Secretariat’s website.]
Report from the Appointments Review Committee; there were lots of technical difficulties during this presentation so I don’t have a lot to add to the slides that are in the agenda [page 82], but it sounded to me as if over 10 years Math and Engineering in particular are doing better at appointing women, which: Great If True.

President’s report

I know that at the moment this is what most people want to hear about! Again, I captured what I could, but I’d encourage you to refer to the minutes when they are published for the most correct and comprehensive updates.

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An update about things that aren’t COVID-19

—Bryan Tolson, FAUW president

Our regular updates about FAUW Board activities have been supplanted by our COVID-19 messages recently, but now that those have slowed, here’s an overdue update on some other things we’ve been working on (and also more pandemic developments). I hope you can all find a few minutes to read this and get up to date on FAUW’s activities and efforts on your behalf.

Thank you to everyone who attended our Spring General Meeting on April 7 and to those who asked questions. I think it went well under the circumstances and attendance was great, with over 100 people tuning in. Much of the content of this post is from my president’s report at that meeting, but there are a few new points as well.

New FAUW Board members

We welcomed some new Board members this term. Jordan Hale replaced Sarah Brown as our liaison from the Librarians and Archivists Association, and we have two short-term replacements for members on leave: Brian Kendall (taking Vivian Choh’s Science seat) and Alfred Yu (replacing Pat Lam as a director-at-large).

Congratulations to our newly elected Board members starting their term on July 1: Joel Dubin (AHS), Kate Lawson (Arts), Alfred Yu (Engineering), Peter Johnson (Environment), Nomair Naeem (Math), Heidi Engelhardt (Science), and Narveen Jandu (at-large). We were pleased to see high voter turnout this year: up to 65% of eligible members voted for these positions. Thanks again to everyone who ran in this election.

Policy drafting

Policy drafting committees have had no support from the Secretariat since March 12 (their office, like most, has had to triage). FAUW’s position is that if a drafting committee deems it appropriate to continue their work, then they should do so. Some committees have been working and it seems support from the Secretariat is now starting to come back.

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COVID Coping Strategies: Avoiding communications snafus in the era of COVID-19

As our members adjust to working remotely, we’ll be featuring strategies that departments and faculty members are using to manage the transition. If you have something to share or want to suggest a person or department to feature, send a brief pitch to laura.mcdonald@uwaterloo.ca.

This is a guest post from Shannon Dea, FAUW vice president and professor in the Department of Philosophy. It was originally published in her regular University Affairs column.

“Is this thing muted? Can you hear me? Sorry, I forgot to unmute.”

As thousands of academics worldwide shift to virtual meetings and technology-mediated learning, these phrases have become ubiquitous. While many of us need to do a better job of remembering to unmute before we speak in our new Zoom and Teams reality, we also need to learn when to mute – or at least modulate – some of our communications.

Marshall McLuhan famously declared that the medium is the message. It is a good lesson to remember in the era of COVID-19. Whether we are teaching, participating in a meeting, or just grousing about stuff with our friends and colleagues, online modes of communication affect who we are communicating with, how they understand what we’re saying, and the downstream consequences of what we say. Combine this with some colleagues’ unfamiliarity with how online platforms work and you have a perfect storm.

Consider the good-hearted U.S. prof who last week tweeted out a compassionate thread detailing the hardships her students were experiencing because of COVID-19 and pleading for colleagues to be compassionate with their students. The overall message was a good one, but Twitter was the wrong place for the private details about students’ poverty, mental health and family deaths that she included in the thread. When the thread went viral, she realized her mistake and deleted the thread, but not before several people had screen-capped it. Now, that version is all over the internet, despite the original poster’s efforts to pull the thread.

While physical distancing might tempt us to talk on social media in the same way that we would at the water cooler, your social media remarks can attract a much larger and much different audience than you predict, and once your comments are public, there is no way to reel them back in.

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Veronica Kitchen’s March 2020 Senate Report

University of Waterloo Senate Meeting, 30 March 2020

Well, colleagues, this was different. The February Senate meeting was cancelled (not enough material). We had an extra-ordinary (but in hindsight rather ordinary) confidential Senate meeting on March 9, and then—well. You know.

Kudos to Karen Jack, Emily Schroeder, the President & VP Academic, the IT folks in the background and everyone else who managed to pull off a 90-ish person Senate meeting on Microsoft Teams having never done it before. Now that was extra-ordinary.

Items of interest (to Arts) on the consent agenda

Much of the Senate’s business was moved to the consent agenda in order to make it easier to vote on everything at once. There was an opportunity for Senators to ask to move any individual item onto the regular agenda, but this was not necessary.

The Clinical Research Ethics and Human Research Ethics Committees have been renamed Boards, in alignment with common practice at other universities.
The MASc in Applied Psychology is to be renamed the MASc in Industrial and Organizational Psychology.
Final Assessments for English Language and Literature and Italian Studies were approved.
For reference, the consent agenda includes the two motions passed earlier this month: to change the academic year dates for the Spring 2020 term, and to allow students to convert a received numerical mark for the Winter 2020 term to CR/NCR easily.
A call for nominations for honorary degrees.
An interesting report from Johanna Wandel re: the December meeting of the Council of Ontario Universities’ Academic Colleagues meetings.

As always, you can find all of these in further description in the minutes.

President’s Report

As you can imagine, the President’s report was about the university’s response to COVID-19. I captured as much as I could of the discussion and here are (some of) the important bits. There is fuller information on most of this on the University website:

The President and senior response team are in 2x a day phone meetings. Key strategic issues are:

Continuity for Canadian students (ie incoming first year class, graduates)
Loss of international students and recruitment
Impacts on research
Securing research from cyber threats (phishing)

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