News From Your Board: Meeting Summary for October 25

The start of our October 25 Board meeting was disrupted by a visit from a familiar-looking chicken farmer and their prize chicken.

(Watch the video or read the description on YouTube.)

Something was also a little off about the FAUW executive officers that day…

FAUW staff dressed as treasurer Dan Brown, president Bryan Tolson, and vice president Shannon Dea.
Is that the FAUW staff team, or executive officers Dan Brown, Bryan Tolson, and Shannon Dea? We can’t tell!*

But hey, there was candy!

Halloween-themed cellophane bags of candy, and chocolate brownies with green gummy bears on top.

The actual meeting

Reports from visitors

After this bizarre delay, the meeting began with an update from Fatma Gzara on the progress of the the Complementary Teaching Assessment Project Team (CTAPT). CTAPT was tasked with “researching and developing methods of assessing teaching and learning complementary to Student Course Perception surveys.” Fatma told us that CTAPT has hired a researcher to review the literature and how teaching is assessed at other universities, the U15 in particular.

Referendum results

The results of our two referenda came back this week, one on FAUW’s dues structure and another on some relatively minor changes to the Memorandum of Agreement (MoA). Both passed, with large majorities of FAUW’s membership in agreement (86% of voters were in favour of the dues change and 94% for the MoA changes). If you missed the votes or want to learn more about them, read more about why our dues structure is changing and the changes to the MoA. Continue reading “News From Your Board: Meeting Summary for October 25”

President’s Report to the 2017 Spring General Meeting

– Sally Gunz, FAUW President

This is the last official general meeting report of my term as president of FAUW. Technically, the changeover to Bryan Tolson is on July 1, 2017 but it will actually take place as of September 1 since Bryan is on sabbatical.

At this meeting the names of new FAUW Board members are announced. We had an excellent slate of candidates and all of us on the Board are particularly grateful to the new people willing to offer their services to FAUW. It has been my obsession in my role as president to ensure that FAUW is an association that genuinely seeks new people to join our ranks and, in time, take over key roles. There is also a learning curve to being on the Board so we do need some returnees at each election – terms are only two years and it would be sad to lose people just when they are really hitting their stride in terms of experience. I believe our present and new Board represent a good balance of experience and new voices.

It is tough each year to say goodbye to those people whose terms are done or who did not or could not run again. We have two outstanding Board members who are leaving. Elise Lepage will be a big loss. She has been our main Board person working with Laura McDonald on communications and many of the very valuable improvements to the website, events, and notifications have involved a large amount of Elise’s time. Paul Wehr’s departure will also be a significant loss. Paul is always willing to focus on the detailed elements of our activities that are necessary in order for FAUW to be successful. Paul was also a key part of the success of the Lecturers Committee and we hope he will continue to find the time to participate in that committee’s work.

I want to stress the many other aspects of FAUW where we need strong participation from all of you. Bryan Tolson has worked hard to revive and revitalize the Council of Representatives. If you do not have a person in your department or school routinely reporting about FAUW activities, please contact us to see if you are missing a representative.

There are other key standing committees of FAUW: the Status of Women and Equity Committee, Academic Freedom and Tenure Committee, Lecturers Committee. Please contact any one of us on the Board or our staff to find out how you can become more involved.

I now will summarize some recent events:

  1. We have been giving you updates on the progress of the review of Policy 42 – Prevention and Response to Sexual Violence. As of the time of writing, we still do not have terms of reference to review. We know that there have been delays because of the limited resources in the Secretariat, but the review was slated to commence in January. David Porreca asked about this at the Board of Governors on Tuesday (April 4) and he was assured things were “imminent.” I hope real progress will have occurred by the time you receive this report.
  2. We discussed the Course Evaluation Project Team (CEPT) Draft Report at the fall meeting and we used your input as the basis of the FAUW response that you can read on our website. You can see other responses on the CEPT site. There is a good deal of consistency in terms of the key concerns: bias, faulty measures of teaching, etc.

    We also are concerned about the assumption that all numeric data will become available to members of the University community by sign-in. This is available now in certain Faculties, but by no means all, and FAUW’s position is that change should be by Faculty vote. We will express our disappointment in the current version of the report that will be going to the provost. If the provost accepts the report, the next stages will be held at Senate, I assume. We will keep you informed as this proceeds.

  3. On the positive side, there are a number of initiatives that are moving forward well:
    1. Workshop for newly tenured faculty: newly-tenured and newly-continuing faculty members will be invited to a brand-new FAUW workshop in the fall. The workshop will help newly-tenured and continuing faculty members plan their next career stage.
    2. Our Memorandum of Agreement revision project continues. This is a really time-consuming and picky exercise. You should be invited to vote soon on proposed changes that are of a somewhat technical nature. 
    3. Mental health: FAUW recognizes that issues with students affect faculty members directly, and indeed that many of our members struggle or have struggled with mental illness. We plan to conduct an event in the fall, the exact nature of which is still taking shape. We also continue to work directly with members, Occupational Health, the Employee and Family Assistance Program Committee, Healthy Workplace Committee, and the Pension and Benefits Committee to ensure appropriate support and care are available to our members. 
    4. In November we will be hosting an event in celebration of FAUW’s 60th anniversary. More on this to come.
    5. Communications: you should now be aware of many of the wonderful initiatives spearheaded by Laura McDonald, Elise Lepage and others. This is far more than the logo though we are proud to see that on the banner, letterhead etc. Our social media presence continues to improve and we are always open to further suggestions. We have a “FAUW Five” initiative that disseminates information through the Council of Representatives. The Status of Women and Equity Committee also has a fine equity newsletter.
    6. For those of you who attended the Hagey Lecture, you will know of its success. Planning is already underway for the next lecture. Jasmin Habib has come to the end of her term as chair and these are big shoes to fill. Watch out for information about showing your interest in being considered as a member for the committee if you are in one of the Faculties where new representatives are required: Arts and Math. This is a premier event for the University and our committee comprises outstanding representatives from each Faculty appointed by the provost and myself. 
    7. We continue to work on ways to engage new members. We recently repeated our drop-in sessions and are planning fall events. 
    8. It is lead-up time to salary negotiations – that will be a major preoccupation for 2017–18.
    9. We continue to work with others on the ongoing policy review processes. There is some semblance of light I believe I can see at the end of the Policy 33 – Ethical Behavior and Policy 76 – Faculty Appointments tunnels and you will be fully informed in due course.
  4. We remain closely involved in OCUFA and CAUT events. Some of the latter events had to be canceled because of labour issues amongst CAUT staff, but it is our understanding that these are now over. I will be attending the CAUT Council in May in Ottawa. 

In sum, our plate is very full. There are so many more things we could and should be doing. We have outstanding staff. We have really committed Board members. We can always do with more volunteers. If yo
u are interested in offering your services or have good suggestions for how we can do better, please speak up. This is your association and it will be successful only if it represents what our members expect of us.

And finally a couple of “formal” personal comments. I have very much enjoyed my two years as president. I look forward to a quieter life, but that is no reflection of the genuine pleasure I have experienced while serving my term. Our staff and Board are all, to a person, fun, interesting, committed, smart, and hard-working people. I think all of us look forward to being together at our bi-weekly meetings. The members I meet through other events and committees are equally committed, compassionate and dedicated.

As for the University staff and senior administrators with whom I interact frequently, for the most part they are also committed to working with us as representatives of faculty and not against. At times we have to take firm positions, as do they, but I think it is safe to say that administrators are also human beings and generally pretty decent, hard-working ones at that! There have been times when I have feared for the future of the collegial governance process at Waterloo. My sense is that we are in a better place now and I hope this trend continues. We must, however, recognize that collegial governance can be fragile and requires nurturing and genuine respect on the part of all parties. 
It can also only be successful with strong representation from FAUW and our Board headed by Bryan Tolson will be in an excellent position to provide this. To all of you, thanks for your support. I will no doubt be writing more in the next five months, but this is the last formal sign off.

President’s Report to Members

<![CDATA[Sally Gunz, FAUW President

As I write this, those of you who are teaching this term will be enjoying the winter term break. I wish you well. May you have a good holiday, catch up, or achieve whatever goals you set yourself for the week. I last wrote in November so it is time for a short update on matters relating to FAUW.

New president

First, and most importantly, congratulations to Bryan Tolson for his election as the incoming president of FAUW. I suspect every former FAUW president shares my sentiments; it is a real pleasure to know that there are always members of our academy willing to take over leadership roles on FAUW. Bryan is particularly dedicated to FAUW and its members and will make an excellent president. He is formally on sabbatical from March 1 until August 31st so I will continue on as acting president through July and August, with Bryan beginning his term in September.

Elections for members-at-large of the board

Elections for four (4) member-at-large positions and one (1) lecturer position on the FAUW board will be held ahead of the April general meeting. I encourage anyone interested in running for such a position to discuss what it entails with any current or former board member. Nomination forms will be available on the FAUW website from March 1 with a closing date for nominations of March 13. The election itself (an online ballot) will be conducted March 21 through April 3.

Hagey Lecture

The Hagey Lecture is the premier event in the university speaker calendar. Typically it is held in the fall but this year it was shifted to March 2017 in order to accommodate the speaker’s schedule. The committee (chaired by Jasmin Habib) has selected an outstanding speaker. Dr. Carol Barnes (University of Arizona) will discuss how memory and the brain change during aging, highlighting some of the current thinking about how to optimize brain and mental functions throughout life. Please join us at the Humanities Theatre (HH) on 22nd March. Visit the event page to secure your free ticket.

Fall term break

The fall term break is a three-year pilot. Results from a student survey conducted by the Student Success Office will be presented at the next senate meeting. FAUW was asked about the perspective of faculty members and we encourage you to respond to our request for input if you have specific thoughts. So far the main concerns we have heard expressed centre around the difficulty for lab-based courses as a result of the two day, post-Thanksgiving break. Suggestions have been made that these could be overcome either by using the two days ahead of Thanksgiving (Thursday, Friday) or to extend the break to one week, as per the winter break. Those responsible for this project seem to be aware of these concerns but they did not indicate they would be making any changes. We would appreciate your input either on this or other issues relating to the break. For example, what was your experience of class attendance for the two days of the week following the Fall Break?

Please provide feedback in the comments section or by emailing laura.mcdonald@uwaterloo.ca.

Memorandum of Agreement

If you are tenured or a continuing lecturer, you will have now completed your last evaluation process until 2019. At the risk of stating the obvious, you will still be reporting on your activities for 2017 and 2018 but you will not complete a report until January 2019. Some further MoA changes will be circulated before long. These are generally of a technical nature. The one that will most affect you relates to histograms of performance evaluation. In the future you will be receiving a breakdown by all three categories (teaching, research and service). Full explanations of the changes will be provided at the time of the vote.

University governance and policy projects

On December 21, an announcement was made by the University president that the combined function of university secretary and general counsel would be separated into two offices. A consequence of this has been some delay in the policy revision projects. Policy 33 (Ethical Behaviour) work continues and it is expected that the review of Policy 42 (Sexual Violence) will begin soon. Policy 76 (Faculty Appointments) will begin its work again in March as will, most likely, the Policy 14 (Pregnancy and Parental leaves (including Adoption)) committee.

Surveys of student experience

We were all recently advised that the Course Evaluation Project Taskforce (CEPT) is currently reviewing the responses received to its draft report. The FAUW response is available on the FAUW website as is one from SWEC and a number of faculty members in the department of psychology. It remains a concern to FAUW just how many departments rely primarily – and in some cases solely – on student evaluations for the evaluation of teaching for annual performance evaluations and promotion and tenure given the very real concerns about the validity of these as measures of actual quality of teaching. FAUW has plans to help support the implementation of better practices for evaluating teaching over the year ahead. Note that the header used in this section follows FAUW’s recommended description for these exercises. The conclusion of the psychology experts and others is that it is inappropriate to expect students to be able to assess the quality of the teaching itself.

Other issues

  • FAUW has continued to work with the administration at the Faculty Relations Committee (FRC). You have all been notified about the provost’s new conflict of interest guidelines for hiring which were drafted jointly by FAUW and the administration. They take the form of a provostial guideline; these documents can be found on the Provost’s Office website and FAUW’s site
  • I would like to note that FAUW had no role in the provost’s recent announcement about business class travel, although I remain deeply jealous of anyone who has managed to pull this one off up until now!
  • Several hiring committees have either recently been struck or are about to be struck. I am FAUW’s representative on the committee to hire the university secretary and Dan Brown will be FAUW’s representative on the committee to hire a new registrar.
  • The Lecturers Committee published its report on the findings of its survey of all lecturers at the University of Waterloo administered in November 2015. 
  • If you are a new faculty member, please join us at another gathering either at noon or 4:00 on March 9. These are informal events at which you can meet fellow newcomers to UW and exchange experiences. Details will be posted to the FAUW website and emailed to new members soon.
  • The FAUW tenure and promotion workshop series will be held once more on April 4 and 5. These offer critical advice to those of you who are either untenured or are considering applying for promotion to full professor (See the FAUW Events page for details). 
  • FAUW will be introducing a new workshop to its series this Fall. In September there will be a workshop for all faculty members who have recently been tenured. More information will be available about this soon.
  • FAUW’s grievance with the administration was resolved to the satisfaction of the parties.

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Sexual Violence Policy Update

Sally Gunz, FAUW President

A number of you will have been following issues relating to the new policy on sexual violence (Policy 42). The province has mandated that all Ontario universities have sexual violence policies in place by January 1, 2017. There is no flexibility in terms of the date. The draft presented at the last Senate meeting was the work of PACE (Provost’s Advisory Committee on Equity) and was headed by the university equity officer, Mahejabeen Ebrahim.

FAUW is supportive of this initiative and very grateful for all PACE’s hard work. Our concerns in no way are a reflection of the effort and contribution of all involved in creating the current draft. Rather, and put quite simply, developing and approving a fully working policy and procedures within the timeline imposed by the government was a near impossible task. The Policy 33 (Ethical Behavior) revision committee has been grappling with closely related issues for a lengthy period and has still not managed to propose a workable process.

The policy itself was approved by the Board of Governors on October 25th and FAUW was supportive. FAUW and others argued for the delay of the accompanying procedures/protocols because the current version had elements with which we could not agree.

FAUW’s concerns

Our most immediate concerns involve aspects that relate to potential disciplinary investigations and measures against faculty members, as these touch directly upon the Memorandum of Agreement (MoA). We need to ensure that these are handled in a way that is fully consistent with the principles of natural justice.

From FAUW’s perspective, it is undoubtedly very important (and legally necessary) that the university provide an environment whereby any person who has suffered trauma of any kind receive the quickest and most appropriate support and care.

It is also undoubtedly very important (and legally necessary) that anyone – staff, student, or faculty – who might be implicated as a perpetrator of that trauma has a right to all the protections of a sound disciplinary process. The consequences can be very serious for alleged perpetrators including exclusion from the university and dismissal. It is the responsibility of everyone helping draft these policies and procedures to get this balance right and FAUW is committed to working with others to achieve this.

We also have members with substantial expertise in areas relating to equity and sexual violence who have expressed concern about the proposal to handle sexual harassment in a manner that is distinct from other forms of sexual violence.

Next steps

We were provided with clear assurances by the administration – and these were repeated at Senate and the Board of Governors meeting – and on this basis were prepared to provide support for the policy itself.

The sexual violence response coordinator position created in the policy will be independent of other units of campus, report directly to the provost and be housed in Health Services. Investigations will be conducted by people external to the university.

We are working to get the protocols/procedures ready for approval by the Board of Governors in early December. A complete review of both the policy and procedures will begin January 1, 2017, so that the issues that we (and others) have raised can be addressed. At this time there will be an opportunity to ensure close coordination with the Policy 33 revision committee and likely FAUW will have to consider some changes to existing disciplinary procedures in the MoA. All of these proposals are positive and we look forward to reporting more on them as things progress.