Board meeting report (and other updates): September 29, 2022

Here’s what we talked about at the September 29 meeting—plus a couple other updates:

Adjourning meetings. You might find our parliamentarian’s ‘fun fact’ from this meeting useful for your own regular meetings. Because board meetings have a set end time, and a regular schedule, a motion to adjourn is not needed if the meeting has reached its scheduled end time. If there is pending business, it gets carried over automatically to the next scheduled meeting.

New Faculty Dinner. Lori Curtis (FAUW president) noted the success of this year’s New Faculty Dinner, which is co-sponsored by FAUW and the University. We also help coordinate New Faculty Orientation. It’s been great meeting new faculty members in person this year, and we look forward to continue seeing you all at FAUW events!

OCUFA Advocacy Day. The Ontario Confederation of University Faculty Associations holds an annual “advocacy day,” when representatives from faculty associations meet with members of the provincial parliament to raise awareness about key issues in the postsecondary sector.  This year’s Advocacy Day will be an important opportunity to raise faculty concerns with the newly elected members of the provincial parliament and make the case for meaningful investment in public university funding, supporting university research, addressing fairness for contract faculty, and protecting our public universities. This year’s Advocacy Day is November 15, and FAUW plans to send at least one member of the Board.

Six Nations scholarship funding. The second round of scholarship funding has been issued to the Grand River Post Secondary Education Office to support Waterloo students from the Six Nations of the Grand River.

UW’s draft Electronic Monitoring Guideline. The administration shared a draft of this new guideline with FAUW, asking for feedback from FAUW. This is not the first time that FAUW has pointed out that, had employee groups been involved earlier in the process, we could have raised concerns earlier so they could be addressed more easily. This is also not the first time we’ve pointed out that a guideline should probably be an FS-class policy because it very directly concerns our terms of employment. You can expect to see this guideline in place by the provincial deadline of October 11, 2022.

A note on masks: Research shows that providing free masks and giving reminders are effective ways of getting people to wear masks. If you want, you could have your department order free surgical masks, N95s, or cloth masks and filters from Central Stores, and then place a box at the front of your classroom.

Welcome new faculty!

The New Faculty Orientation LEARN site launches this week, and it features a new video from FAUW that explains who we are and what we do.

If you’ve joined Waterloo in the last year and you haven’t received your invitation (from the Provost’s Office) to the LEARN site and New Faculty Orientation by Tuesday, please let us know!

Video transcript

dan brown, FAUW President / School of Computer Science: Hello! Welcome to Waterloo. I’m the president of FAUW, the Faculty Association of the University of Waterloo, which is the official representative of members of the Waterloo faculty. I’m here with a bunch of our committee chairs and Board members to tell you a little bit about what FAUW does for its members.

Bryan Tolson, FAUW’s Past President / Civil and Environmental Engineering: FAUW is not a union, but we do collectively bargain for our members’ salaries.

Johanna Wandel, FAUW Vice President / Geography and Environmental Management: We also negotiate fair and equitable university policies and make sure faculty voices are represented on dozens of University committees.

Lori Curtis, Academic Freedom & Tenure Committee Chair / Economics: We have a team of colleagues ready to assist our members with the tenure & promotion process or any workplace issues that may arise.

Kate Lawson, FAUW Director (Arts) / English Language and Literature: FAUW also represents Waterloo at provincial and national bodies that advocate for university faculty.

Narveen Jandu, FAUW Director-at-large / School of Public Health and Health Systems: We host events throughout the year to bring faculty together. At these events, we share information and offer advice on everything from taking leaves to work-life balance.

Alfred Yu, FAUW Director (Engineering) / Electrical and Computer Engineering: We make sure you hear about things happening on campus that affect our faculty through our blog, social media, and email.

Jay Dolmage, Equity Committee Chair / English Language and Literature: FAUW’s Equity Committee advocates for faculty from underrepresented groups and we’re working to build a more equitable university.

Su-Yin Tan, Lecturers Committee Chair / Geography and Environmental Management: Our Lecturer Committee is the voice for Lecturers on campus, advocating for this large group of Waterloo’s faculty.

Allison Kelly, Climate Justice Working Group Co-chair / Psychology: Our new Climate Justice Working Group is advocating for ways that the university can ethically respond to the climate crisis.

Nancy Worth, Indigenization Working Group member / Geography and Environmental Management: FAUW’s Indigenization Working Group helps faculty members better understand and act on Indigenization and reconciliation efforts.

Heidi Engelhardt, FAUW Director (Science) / Biology: You can contact any of us on the FAUW Board or FAUW staff member if you need help with anything as you settle into your role at Waterloo.

dan brown, FAUW President: We’re looking forward to welcoming you more fully at either the new faculty orientation in September or at one of our events this year. Again, welcome.

Learn more or join FAUW at uwaterloo.ca/fauw.

Ethical Behaviour policy consultation + more from the September 26 Board meeting

A draft of Policy 33 (Ethical Behaviour) is out for consultation. Since this is the first policy that’s made its way to Faculty Relations Committee (FRC) for approval in a while, let’s review how this will work:

  1. Policy 33 is an “FS” policy, meaning that it affects both faculty and staff working conditions. FRC (that’s the group of FAUW Board members and admin that meets every two weeks to hash out working conditions, fix problems, and approve policies) and the Staff Relations Committee (SRC) jointly strike drafting committees for and then approve FS policies. 
  2. FRC and SRC will send the draft policy out for consultation to other groups. They will review all the feedback and tell the drafting committee what changes to make. 
  3. The updated draft policy then goes back to FRC and SRC for approval. Approval at FRC requires a double majority, which means both FAUW and admin have a veto.
  4. After FRC and SRC approve the policy, it goes on to be approved by the Board of Governors.

In the case of Policy 33, faculty and staff members will get a draft of the policy soon. We encourage you to provide feedback through the soon-to-be-announced process set up by the Secretariat. If necessary, we will also collect anonymous input through our FRC reps and Lori Curtis, AF&T Committee chair.

What else is going on right now?

  1. The Holistic Benefits Review is moving along—you’ll get a survey soon, asking for your input about University employee benefits.
  2. As we reported last time, Finance (incorrectly) used a new Consumer Price Index (CPI) source for indexing the 2018-2019 Faculty Professional Expense Reimbursement (FPER) amount, which led to each member getting $8.00 less than you should have last year. We’ve worked collegially with Finance to find a solution: reverting back to the previous CPI source moving forward and also making a one-time addition of $8.00 to your 2019-2020 FPER. This was the Board’s preferred solution. Special thanks to the member who investigated this thoroughly and brought it to our attention!
  3. We gave feedback on draft conflict of interest guidelines that FRC is working on. These apply to faculty hiring, performance review, tenure and promotion, and chair search committees. You can expect to see those later this term.
  4. We had a quick debrief about the New Faculty and Family Dinner that we co-hosted with the University on September 20. (The gist: it was great; everyone had fun; we’re looking forward to next year.)
  5. The Lecturers Committee held its first meeting of the year and is working on setting goals for the next few months. Let them know if you have suggestions.
  6. The Board approved FAUW’s audited financial statements for the fiscal year 2018–19. 

We’ll be talking about the progress made so far by the Complementary Teaching Assessment Project Team (CTAPT) (see the “Documents” sidebar) at an upcoming Board meeting. If you have input you’d like us to consider, let us know!

How to Get the Most out of Your Faculty Association This Year

Whether you’re new to UW or have been ignoring FAUW for years, here’s how to tap into our services.

1. Get to know your representatives

Browse the executive and staff member bios and the lists of board and committee representatives and get to know who we are and what we do.

2. Stay informed 

Stay up-to-date on what FAUW is doing and issues affecting faculty by following our blog and Twitter. We post summaries of our bi-weekly Board meetings so you’ll always know what we’re working on.

3. Make sure you’re a member

Become a voting FAUW member by signing up on our website. By default, we represent all faculty members with regular appointments, and you pay dues, but you need to fill out the membership form once in your career in order to vote on things.

4. Join the Council of Representatives

The Council is a key link between each department or school and FAUW, and a great introduction to how FAUW works. We ask departments for new reps every September (though repeat reps are okay too), so if you have are interested in representing your unit on the Council this year, talk to your chair or director.

5. Tell us what’s up

There are a number of ways you can let us know how we can help or what you’d like us to focus on:

  • Provide feedback in response to emails and blog posts about what we’re currently working on. Your comments will reach members of the Board and inform FAUW’s position on issues.
  • Bring new issues to our attention by talking to your Council member or any of our Board members.
  • If you’re dealing with an individual workplace problem, contact the Academic Freedom & Tenure Committee for personalized support (it doesn’t have to be about academic freedom or tenure).

6. Browse the archives

See what we’ve been up to over the last little while by browsing past blog posts, and the news items on our website.

Wishing you a productive and enjoyable year,

The FAUW Board of Directors

Last updated September 2022.