Here’s what happened at our last Board meeting:
- We tried out Microsoft Teams’ new ‘raise hand’ feature. It added some efficiency to the meeting—just remember to put your hand down after you speak. 😉
- We heard about the updates Bryan (Tolson, FAUW president) is getting about the Integrated Co-ordination and Planning Committee (pandemic response) discussions. It’s not quite the regular communication that UW President Feridun Hamdullahpur suggested at Senate or in his virtual town hall last week, but it’s helping keep us in the loop.
- We talked about some of our major pandemic-related concerns (now itemized on our website), including the role of Senate in deciding things like whether the Registrar’s Office will schedule meet times for the fall term or not (spoiler alert: we think this should be a Senate decision).
- The CEPT2 and CTAPT motions both passed at Senate. Bryan voted against the CEPT2 update. We’re very happy about the support for CTAPT at Senate and that Waterloo now has a strong, public mandate to use means other than student surveys in evaluating teaching quality.
- We discussed our recent member survey about preparing for spring and fall teaching. The results of that are on our website now: COVID-19 member survey results. We are particularly concerned that, at the time of the survey (May 8–13), 71% of respondents teaching in the fall said it was not clear to them how decisions were being made about how their courses should be delivered.
Another important finding is that 74% of respondents teaching in spring felt more unprepared than usual at the start of term and only 53% felt that they received adequate support for spring term overall. Which is why…
- We formally adopted the position that student course perception surveys for spring 2020 should be used only at the discretion of instructors, as was the case for winter 2020. We’ll be advocating for that position with the administration. We’re also starting to talk about how to address 2020 performance reviews, overall. That’s with our Equity Committee now.
- We talked about the various challenges the library is having in responding to the needs of researchers and students while buildings are closed and books are not circulating. FAUW is grateful to our colleagues in the library for all the difficult work they are doing in enabling our members’ work.
- We got an update about T2200 tax forms and claiming office expenses. The update is that there will be an update from the University at the end of this week. We have some interim info about T2200s on our website. (Keep in mind that this is for next year’s taxes. On a related note: we don’t have an answer yet about claiming these expenses on your FPER, but that also won’t be relevant until next year, as this year’s FPER still only applies to expenses incurred up to March 31.
- We are picking up our faculty teaching workload survey that got sidelined in March. We gathered data from the Council of Representatives in the fall and presented preliminary findings at the February Council Meeting, but still have gaps. We will soon be sharing everything we have so far and crowd-sourcing corrections from members.
Waterloo President Feridun Hamdullahpur held a Virtual Town Hall earlier this week, on May 20. It was well attended by the University of Waterloo community and the president fielded many important questions in addition to providing an update on the current state of the University.
One topic of particular importance to both faculty and students as we move into the Fall term is how courses will be delivered. The President stated that small courses will happen via on-campus delivery only if many considerations align, including whether instructors are willing to hold classes in person.
There are a number of reasons a faculty member might not wish to hold in-person classes, including personal health concerns or health concerns of others in their household. The FAUW Board thanks President Hamdullahpur for showing such support for the wellbeing of our members and larger community during this trying time.
Here are the highlights from last week’s FAUW Board meeting. Feel free to reach out to a Board member or comment below if you have questions! This post also includes some takeaways from the two CAUT town hall meetings on COVID-19 and the Academic Job that have happened so far.
Non-COVID-19 related items
Continue reading “Notes from our April 23 Board meeting + takeaways from CAUT COVID-19 town halls”
- The Federal Court of Appeal released their decision on the York Access Copyright case. Overturning the decision of the previous court, the decision protects universities’ ability to opt out of the Access Copyright licence; however, it also suggests that our current interpretation of “fair dealing” may be too liberal.
- We filed an association grievance last week about access to post-retirement benefits, mostly affecting lecturers. If this grievance can’t be resolved internally, the next stage in the process is to go to an external Arbitrator.
- We reviewed an update to the University’s employee accommodation guidelines. We have some concerns about both the process leading to this update and the content we saw and will discuss this at the next Faculty Relations Committee meeting.
- Something we missed in our last update: We passed a rather normal-looking FAUW budget at the general meeting on April 7. The budget accounts for both normal functioning come fall and some work-from-home expenditures for staff and executive members so that we’ve got our bases covered.
—Bryan Tolson, FAUW president
Our regular updates about FAUW Board activities have been supplanted by our COVID-19 messages recently, but now that those have slowed, here’s an overdue update on some other things we’ve been working on (and also more pandemic developments). I hope you can all find a few minutes to read this and get up to date on FAUW’s activities and efforts on your behalf.
Thank you to everyone who attended our Spring General Meeting on April 7 and to those who asked questions. I think it went well under the circumstances and attendance was great, with over 100 people tuning in. Much of the content of this post is from my president’s report at that meeting, but there are a few new points as well.
New FAUW Board members
We welcomed some new Board members this term. Jordan Hale replaced Sarah Brown as our liaison from the Librarians and Archivists Association, and we have two short-term replacements for members on leave: Brian Kendall (taking Vivian Choh’s Science seat) and Alfred Yu (replacing Pat Lam as a director-at-large).
Congratulations to our newly elected Board members starting their term on July 1: Joel Dubin (AHS), Kate Lawson (Arts), Alfred Yu (Engineering), Peter Johnson (Environment), Nomair Naeem (Math), Heidi Engelhardt (Science), and Narveen Jandu (at-large). We were pleased to see high voter turnout this year: up to 65% of eligible members voted for these positions. Thanks again to everyone who ran in this election.
Policy drafting committees have had no support from the Secretariat since March 12 (their office, like most, has had to triage). FAUW’s position is that if a drafting committee deems it appropriate to continue their work, then they should do so. Some committees have been working and it seems support from the Secretariat is now starting to come back.
Continue reading “An update about things that aren’t COVID-19”
Maybe it was the Valentine’s Day candy, or maybe it was the coming long weekend, but we got through the February 13 Board meeting in good time. Here are some of the highlights:
- We debriefed the recent Council of Representatives meeting. One topic at that meeting was the importance of Faculty Performance Evaluation Guidelines and departmental addenda. These documents are the place to look for information about what’s a “normal” workload in your department, how service is evaluated, or what counts as teaching. Right now is a good time to start working on updating those documents if they need it (new versions must be approved by October 15). Talk to your Council member for more information. Here are some suggestions for things to include:
- An explicitly defined normal teaching load
- The expected/normal supervision load
- A statement acknowledging different types of teaching and teaching responsibilities
- The ability to submit peer reviews of teaching and solicited comments or letters
- That participation in CTE and other workshops counts toward teaching
- The ability to use evidence not just from the classroom and qualitative evidence
- Direction that student surveys should be considered with caution
- We noted some confusion among members about how benefits plan decisions are made. The Pension & Benefits Committee decides what’s covered in our health and dental plans, and that committee is made up of members from all the represented employee groups (FAUW, the Staff Association, and CUPE) and the Retirees Association, plus representatives from the University administration and Board of Governors. FAUW has three out of 13 votes on the committee.
- We heard updates from our rep on the Copyright Advisory Committee. If you have questions about copyright in your classes or your own work, read this interview with Lauren Byl, Copyright and Licensing Librarian, to find out how to get answers!
- We cleared up an issue about travel to Cuba. University Finance sent a memo last July stating that “international financial sanctions prevent the University from making or receiving payment for products or services related, either directly or indirectly” to certain countries including Cuba and Iran. We had serious concerns about how this might limit opportunities for research collaboration and questions about why the University was implementing American sanctions (Canada doesn’t have sanctions against Cuba).
We now have confirmation that the University can “reimburse an employee for travel expenses related to countries subject to sanctions, provided that the employee’s travel reimbursement is to a Canadian bank account and assuming that the travel to that particular country has not otherwise been prohibited under University of Waterloo Policy.” If you encounter any difficulties with claims for travel to countries subject to sanctions, let a FAUW Board or staff member so that we can follow up.”
- After hearing that definite term lecturers did not receive an email about nominations for University Senate, we reaffirmed, again, that, lecturers are regular faculty (and eligible to sit on Senate). “Regular faculty” almost exactly overlaps with “faculty represented by FAUW.” Here’s the short version: Regular faculty = lecturers and professors hired for at least one year, except research profs and adjuncts.
- The slightly more complicated version, as defined in Policy 76 (Faculty Appointments) is that regular faculty means all lecturer and professorial rank faculty with appointments one year or longer, including clinical faculty (e.g. a clinical lecturer or clinical associate professor), but not including any faculty who have some other qualifier in their title to designate a non-regular appointment, such as “research,” “adjunct,” “visiting,” or “special.” (Sessional instructors are not regular faculty; they aren’t defined anywhere, but they all have special or adjunct appointments and are hired on contracts shorter than one year.) We’ll have more on this in a blog post from the Lecturers Committee soon.
- As we reported in the fall, the Media Resources office and preview room closed when the person staffing the office retired. The resources are now available through the IST Service Desk located in the Davis Centre Library. We brought concerns about this to the University, and have now heard that things are staying essentially the same. There is a new viewing room available at the DC library. To request new materials, email firstname.lastname@example.org. The Associate Vice President, Academic has promised to keep an eye on this, and we will too. Let us know if the office closure creates problems for you.
Every two weeks or so, we give you a run-down of the major non-confidential topics discussed at our Board of Directors meetings. Here are the latest items:
- A new Board member. Patrick Lam (Electrical and Computer Engineering/Computer Science, Director-at-large elected in 2019) has stepped down and gone on sabbatical. Alfred Yu (also ECE) is stepping in until June 30. Nominations for this seat and the six Faculty-specific seats on the Board are open now and due in March.
- Climate Justice Working Group. The Board approved a proposal from members to form a FAUW Climate Justice Working Group. Its objectives include building climate justice awareness on campus, creating a community of practice for faculty, and sharing climate justice research with the regional community. You’ll hear more about this new group soon!
- Graduate Students Association unionization vote. The GSA Council (similar to our Council of Reps) has voted in favour of “the formation of a union of graduate TAs, RAs, and sessional instructors.” This is a green light for the GSA to explore the option of unionization. There is a detailed explanation on the GSA website. The Imprint has also published a statement from GSA VP David Billedeau.
- Our teaching workload project. We’ve collected some information about teaching workload norms and practices from our Council of Representatives. Unsurprisingly, we found wide variation across campus. This is back on the agenda at the Council of Reps meeting on February 5 as we work on narrowing our focus and filling in gaps in the data.
- Departmental addenda. Every Faculty has guidelines for performance reviews. Every department has (or is supposed to have) departmental addenda to those guidelines with department-specific criteria (teaching workload norms, for example). These are mandated by the Memorandum of Agreement and they’re important because they set out what the expectations are for your evaluation. We’ll be talking about what to include in these addenda—and why now is the time to update them—at the Council meeting on Wednesday.
- Policy 33 – Ethical Behaviour. A subcommittee of the Faculty Relations and Staff Relations committees is reviewing the feedback from the Policy 33 consultations.