What You Missed at our 2018 Spring General Meeting

We had a full agenda at our Spring General Meeting last week. Here are some of the highlights.

Bryan Tolson’s President’s Report included an update on current policy development and the messages shared with MPPs at OCUFA’s lobby day last month. View the President’s Report slides (PDF) (and our blog post about lobby day) for details.

Marcel Pinheiro delivered the Elections Committee report: The successful candidates from Arts, Engineering, Environment, Mathematics, and Science are, respectively: Alice Kuzniar, Paul Ward, Daniel Cockayne, Dan Brown, and Vivian Choh (read more about the directors-elect). Voter turnout was 33% in Arts, 26% in Engineering, and 29% in Science.

We received no nominations from members in Applied Health Sciences, so this position will be vacant until the Board can fill it by appointment.

Members approved the budget for 2018–19 and changes to the constitution regarding the role of past president, the executive committee, and the name and mandate of the Status of Women and Equity Committee—now the Equity Committee. The updated constitution is on our website.

Lead negotiator Benoit Charbonneau gave an overview of the salary negotiation outcomes and a crash course on how our salary structure works, which you can also get from our Faculty Guide page on salaries. A detailed explanation of the negotiation results was posted on our blog in February. Charbonneau also noted the members of the Lecturers Salary Working Group.

Dan Brown, one of our representatives to the fall break working group, gave an update on the fall break pilot project. Thank you to the 506 faculty members who participated in the survey that closed on March 30. We are reviewing the results now.

We introduced a couple of waste-reduction initiatives at this meeting: Thank you to everyone who brought their own plate and/or coffee mug, and to everyone for composting their pizza crusts and paper plates!

The next general meeting will be in December.

News From Your Board: December 6 Fall General Meeting Recap

Peter Johnson, Faculty of Environment representative to the FAUW board

The FAUW Fall General meeting is always an enjoyable time to get together with colleagues, discuss important issues in an open setting, and, of course, eat pizza and samosas. This year’s fall general meeting was no exception, with a lively crowd present. The meeting was chaired by Kate Lawson, with reports from president Bryan Tolson, treasurer Dan Brown, and the FAUW standing committees, including information on 2018 elections for six faculty representatives on the Board of Directors. Heidi Engelhardt gave a detailed report (PDF) on the Provost’s Advisory Committee on Student Mental Health (PAC-SMH), and is requesting feedback online.

On a lighter note, the winners of the FAUW Office Contest were revealed! Eight winners were selected for categories such as “Most Distracting Office,” “Most Spartan Office,” and “Most School Spirit.” Congrats to all the winners and everyone who submitted photos. I’m already at work on improving my office for a future contest by making my own custom desk (homemade furniture seemed to be a requirement for winning). I’m not sure what category this will qualify me for, but perhaps my plywood sheet balanced on milk crates could win for “Most like still being in grad school”?

Lastly, the floor of the General Meeting was opened for discussion. One main topic was who FAUW currently represents, and what various groups on campus FAUW could or should represent. Comparisons to other associations around the province were made, with some strong points about how research professors and sessional instructors should be represented. This is clearly a significant issue, particularly when considering precarious forms of employment. FAUW’s position on representation for these positions is currently under discussion, and work in this area is progressing.

News From Your Board – November 23 Board Meeting Recap

Sally Gunz, Past President

This is the time of year when we debrief our Council of Representatives meeting (November 14) and set the agenda for the Fall General Meeting (December 6). The former was very useful—thanks to all reps who attended. Interestingly, the exercise Shannon Dea (chairing the meeting) led reps through in terms of who knows what about FAUW and the University has informed our agenda setting for the General meeting. More later when the agenda is circulated.

Heidi Engelhardt reported back about her work on the President’s Advisory Committee on Student Mental Health. She chairs the Academic Panel. This is an important initiative and the discussion allowed for review of the interactions between this panel’s work and other initiatives on campus, and the Policy 33 review in particular.

Bryan Tolson attended a Canadian Association of University Teachers (CAUT) Council meeting in Ottawa this past weekend and some time was taken addressing issues expected to come up there.

Finally, with salary negotiations about to begin, our team (Benoit Charbonneau, Shelley Hulan and Dave Vert) is seeking guidance from the FAUW board on its mandate and, of course, it is best we treat these discussions as confidential. The team for the administration is, as with the last round, three deans but a completely new slate: James Rush (AHS), Pearl Sullivan (Engineering), and Steven Watt (Mathematics). Negotiations begin on December 1 and will run through the early months of next year. More on this in due course.

President’s Report to the 2017 Spring General Meeting

– Sally Gunz, FAUW President

This is the last official general meeting report of my term as president of FAUW. Technically, the changeover to Bryan Tolson is on July 1, 2017 but it will actually take place as of September 1 since Bryan is on sabbatical.

At this meeting the names of new FAUW Board members are announced. We had an excellent slate of candidates and all of us on the Board are particularly grateful to the new people willing to offer their services to FAUW. It has been my obsession in my role as president to ensure that FAUW is an association that genuinely seeks new people to join our ranks and, in time, take over key roles. There is also a learning curve to being on the Board so we do need some returnees at each election – terms are only two years and it would be sad to lose people just when they are really hitting their stride in terms of experience. I believe our present and new Board represent a good balance of experience and new voices.

It is tough each year to say goodbye to those people whose terms are done or who did not or could not run again. We have two outstanding Board members who are leaving. Elise Lepage will be a big loss. She has been our main Board person working with Laura McDonald on communications and many of the very valuable improvements to the website, events, and notifications have involved a large amount of Elise’s time. Paul Wehr’s departure will also be a significant loss. Paul is always willing to focus on the detailed elements of our activities that are necessary in order for FAUW to be successful. Paul was also a key part of the success of the Lecturers Committee and we hope he will continue to find the time to participate in that committee’s work.

I want to stress the many other aspects of FAUW where we need strong participation from all of you. Bryan Tolson has worked hard to revive and revitalize the Council of Representatives. If you do not have a person in your department or school routinely reporting about FAUW activities, please contact us to see if you are missing a representative.

There are other key standing committees of FAUW: the Status of Women and Equity Committee, Academic Freedom and Tenure Committee, Lecturers Committee. Please contact any one of us on the Board or our staff to find out how you can become more involved.

I now will summarize some recent events:

  1. We have been giving you updates on the progress of the review of Policy 42 – Prevention and Response to Sexual Violence. As of the time of writing, we still do not have terms of reference to review. We know that there have been delays because of the limited resources in the Secretariat, but the review was slated to commence in January. David Porreca asked about this at the Board of Governors on Tuesday (April 4) and he was assured things were “imminent.” I hope real progress will have occurred by the time you receive this report.
  2. We discussed the Course Evaluation Project Team (CEPT) Draft Report at the fall meeting and we used your input as the basis of the FAUW response that you can read on our website. You can see other responses on the CEPT site. There is a good deal of consistency in terms of the key concerns: bias, faulty measures of teaching, etc.

    We also are concerned about the assumption that all numeric data will become available to members of the University community by sign-in. This is available now in certain Faculties, but by no means all, and FAUW’s position is that change should be by Faculty vote. We will express our disappointment in the current version of the report that will be going to the provost. If the provost accepts the report, the next stages will be held at Senate, I assume. We will keep you informed as this proceeds.

  3. On the positive side, there are a number of initiatives that are moving forward well:
    1. Workshop for newly tenured faculty: newly-tenured and newly-continuing faculty members will be invited to a brand-new FAUW workshop in the fall. The workshop will help newly-tenured and continuing faculty members plan their next career stage.
    2. Our Memorandum of Agreement revision project continues. This is a really time-consuming and picky exercise. You should be invited to vote soon on proposed changes that are of a somewhat technical nature. 
    3. Mental health: FAUW recognizes that issues with students affect faculty members directly, and indeed that many of our members struggle or have struggled with mental illness. We plan to conduct an event in the fall, the exact nature of which is still taking shape. We also continue to work directly with members, Occupational Health, the Employee and Family Assistance Program Committee, Healthy Workplace Committee, and the Pension and Benefits Committee to ensure appropriate support and care are available to our members. 
    4. In November we will be hosting an event in celebration of FAUW’s 60th anniversary. More on this to come.
    5. Communications: you should now be aware of many of the wonderful initiatives spearheaded by Laura McDonald, Elise Lepage and others. This is far more than the logo though we are proud to see that on the banner, letterhead etc. Our social media presence continues to improve and we are always open to further suggestions. We have a “FAUW Five” initiative that disseminates information through the Council of Representatives. The Status of Women and Equity Committee also has a fine equity newsletter.
    6. For those of you who attended the Hagey Lecture, you will know of its success. Planning is already underway for the next lecture. Jasmin Habib has come to the end of her term as chair and these are big shoes to fill. Watch out for information about showing your interest in being considered as a member for the committee if you are in one of the Faculties where new representatives are required: Arts and Math. This is a premier event for the University and our committee comprises outstanding representatives from each Faculty appointed by the provost and myself. 
    7. We continue to work on ways to engage new members. We recently repeated our drop-in sessions and are planning fall events. 
    8. It is lead-up time to salary negotiations – that will be a major preoccupation for 2017–18.
    9. We continue to work with others on the ongoing policy review processes. There is some semblance of light I believe I can see at the end of the Policy 33 – Ethical Behavior and Policy 76 – Faculty Appointments tunnels and you will be fully informed in due course.
  4. We remain closely involved in OCUFA and CAUT events. Some of the latter events had to be canceled because of labour issues amongst CAUT staff, but it is our understanding that these are now over. I will be attending the CAUT Council in May in Ottawa. 

In sum, our plate is very full. There are so many more things we could and should be doing. We have outstanding staff. We have really committed Board members. We can always do with more volunteers. If yo
u are interested in offering your services or have good suggestions for how we can do better, please speak up. This is your association and it will be successful only if it represents what our members expect of us.

And finally a couple of “formal” personal comments. I have very much enjoyed my two years as president. I look forward to a quieter life, but that is no reflection of the genuine pleasure I have experienced while serving my term. Our staff and Board are all, to a person, fun, interesting, committed, smart, and hard-working people. I think all of us look forward to being together at our bi-weekly meetings. The members I meet through other events and committees are equally committed, compassionate and dedicated.

As for the University staff and senior administrators with whom I interact frequently, for the most part they are also committed to working with us as representatives of faculty and not against. At times we have to take firm positions, as do they, but I think it is safe to say that administrators are also human beings and generally pretty decent, hard-working ones at that! There have been times when I have feared for the future of the collegial governance process at Waterloo. My sense is that we are in a better place now and I hope this trend continues. We must, however, recognize that collegial governance can be fragile and requires nurturing and genuine respect on the part of all parties. 
It can also only be successful with strong representation from FAUW and our Board headed by Bryan Tolson will be in an excellent position to provide this. To all of you, thanks for your support. I will no doubt be writing more in the next five months, but this is the last formal sign off.

Spring General Meeting and AF&T Workshops

David Porreca, FAUW President and Pat Moore, FAUW Administrative Officer

The past several posts have reported on themes from the recent OCUFA “Future U” conference. While we await the completion of FAUW Past President George Freeman’s analysis on the state of Massive Open Online Courses (MOOCs), this post will present a sneak preview of our Spring General Meeting and a reminder about the upcoming Academic Freedom and Tenure Committee workshops.

FAUW Spring General Meeting

Join us on Tuesday, 8 April 2014, 11:00 – 13:00 in DC 1302 for our SGM. Lunch will be provided. Among the agenda items:

  • OCUFA President Kate Lawson (UW – English Language and Literature) will be presenting us with the latest news on provincial-level dealings that affect the operation of universities. Still TBA is whether she will be joined by OCUFA’s Executive Director, Mark Rosenfeld.
  • The FAUW budget for 2014 will be presented for approval.
  • The makeup of our salary negotiating team will be unveiled at this meeting. Negotiations with the administration are set to begin in the fall of 2014, with the aim of being concluded by the end of April 2015.
  • Lori Curtis, FAUW’s liaison with the Pension and Benefits Committee, will be present to answer any questions about her written report, which will be included among the agenda materials for the meeting.
  • Changes to the FAUW Constitution, including the election cycle and timing of general meetings, will be open for discussion. In particular, I invite members to think about whether it would be beneficial to have FAUW elections in the Fall Term, rather than the Winter, for terms of office than begin July 1, and whether we should continue to have two general meetings a year or move to one (which would be held in the spring).
  • For the Members’ Feedback Session, please bring your questions and concerns about UW, your working conditions, academic freedom, collegial governance and equity, and we will do our best to answer. If we don’t have the answers, it’s FAUW’s job to find out!
FAUW general meetings bring together signed-up members of the Association. If you are not a member and wish to join, please fill in the online membership form. If you’re unsure of the status of your membership, please contact Jim Tigwell by email or at x35158.

Tenure and Promotion Workshops

Workshops for tenure-track faculty (three are offered: information for recent hires, applying for probationary-term reappointment, and applying for tenure and promotion) and for tenured faculty applying for promotion to full professor are being held on Monday, 7 April and Tuesday, 8 April.

Details about the sessions and registration information are posted on the FAUW website.

We hope to see you at these events!

Fall General Meeting

The Faculty Association will be hosting our Fall General Meeting from 11:00 – 13:00 on 9 December in MC 4041 (light lunch and beverages provided). Some hot-button items for discussion:

  • Infosilem scheduling system
  • Online expense claims and digital privacy
  • University governance: Senate bylaw revisions, policy revisions, strategic planning and Senate
  • Athletics access and facilities
  • Course evaluations
  • Status of Lecturers and contract academic staff
  • Approved Doctoral Dissertation Supervisor status

We hope to see you there!

FAUW News Flashes

David Porreca, FAUW President

Today’s blog post aims to bring our readership up to speed on a number of different issues that FAUW is working on at the moment.

FAUW elections

All of the open positions on the FAUW Board of Directors have been filled by acclamation this year.  I am very pleased to welcome the following new faces for the 2013-14 academic year: Vivian Choh (Optometry and Vision Science), Jasmin Habib (Political Science) and Bryan Tolson (Civil Engineering). We also have an experienced hand with Frank Zorzitto (Pure Mathematics) returning to the Board, and I will be continuing as President.

MoA changes

Expect an electronic vote imminently on two separate questions, both of critical importance:

  1. Adding a modification clause to our MoA, which had been absent before; and 
  2. Re-configuring Article 14 on Research Integrity in order to abide by the Framework established by the Tri-Agencies and imposed upon all institutions receiving Tri-Council monies.

In principle, UW has until the end of the month to sort out the latter.  We are still collaborating with the Secretariat to establish mutually agreeable wording before presenting the final draft to a membership vote.

Scheduling

Discussions are ongoing with the Registrar’s Office to improve communications and procedures surrounding the testing of the new scheduling software.  FAUW has been informed that a communications professional has been hired by the Registrar’s Office in an attempt to remedy a long-recognized problem.  We wait to see whether this welcome development will make a positive difference.  FAUW is well aware that this issue rankles faculty members like few others can, so we are keeping a sharp eye on it.

Daycare

Construction is underway on Columbia just north and east of the optometry building.  Since we have a significant financial stake in the operation, FAUW is helping Bright Starts Inc. (the amalgamated daycare operator) negotiate a lease agreement with UW.  Discussions are ongoing – this very morning, in fact. Stay tuned.

Access Copyright

Access Copyright has decided to press a lawsuit against York University for copyright infringement.  This will be a test case for the viability of that enterprise’s approach to academic users of copyrighted materials.  CAUT is paying very close attention to this issue, as is FAUW.

Fallout from our Spring General Meeting

The following items were raised at FAUW’s Spring General Meeting that we plan to tackle over the next weeks and months, in addition to all of the rest of what we are pursuing:

  • We need user-friendly software that allows faculty members to track their research funds in real time.
  • We need to push for the modification of the provisions for choosing membership on university-level committees such that regular faculty members are not placed in a position to run for election against their own Dean.
  • UW needs covered, secure, well-lit bike parking, and/or the ability to park one’s bike in one’s office, while acknowledging that the latter doesn’t work for students.
  • The net effect of full-cost programs has been exactly what FAUW feared it would be: the diversion of the teaching efforts of the full-time professorate to those programs, while leaving our regular students to be taught by sessionals and TAs, thereby de facto relegating them to a second-class student status.  This is a serious problem that will need careful attention, since it arises at the intersection of pedagogy and university finances.

Do you know of anything we need to add to this list? Please leave a comment below!

Work-Life Balance Report

FAUW has been asked to provide a prioritized list from the recommendations contained in the Work-Life Balance Report (full text available in the Senate materials from March) that UW is to tackle first for implementation.  If any of you have strong feelings on this question, please do not hesitate to provide a comment below, or contact the FAUW President.

In conclusion

There are a number of other issues we are dealing with at the moment where discussion is ongoing but there isn’t any concrete progress to report in this forum.  These include:

  • Our concerns over ADDS status.
  • Finding alternatives to the Registrar’s Office restricting student access to LEARN when their fees aren’t arranged on time.
  • Information collection from Short-Term and Long-Term Disability claims.
  • Parental leave salary top-up for families with both parents being university employees.
  • Compassionate care and bereavement leave.
  • Ongoing concerns over scheduling.

All this to say that there’s a lot going on behind the scenes for FAUW on behalf of our membership, and we’re far from idle!