Every two weeks or so, we give you a run-down of the major non-confidential topics discussed at our Board of Directors meetings. Here are the latest items:
A new Board member. Patrick Lam (Electrical and Computer Engineering/Computer Science, Director-at-large elected in 2019) has stepped down and gone on sabbatical. Alfred Yu (also ECE) is stepping in until June 30. Nominations for this seat and the six Faculty-specific seats on the Board are open now and due in March.
Climate Justice Working Group. The Board approved a proposal from members to form a FAUW Climate Justice Working Group. Its objectives include building climate justice awareness on campus, creating a community of practice for faculty, and sharing climate justice research with the regional community. You’ll hear more about this new group soon!
Graduate Students Association unionization vote. The GSA Council (similar to our Council of Reps) has voted in favour of “the formation of a union of graduate TAs, RAs, and sessional instructors.” This is a green light for the GSA to explore the option of unionization. There is a detailed explanation on the GSA website. The Imprint has also published a statement from GSA VP David Billedeau.
Our teaching workload project. We’ve collected some information about teaching workload norms and practices from our Council of Representatives. Unsurprisingly, we found wide variation across campus. This is back on the agenda at the Council of Reps meeting on February 5 as we work on narrowing our focus and filling in gaps in the data.
Departmental addenda. Every Faculty has guidelines for performance reviews. Every department has (or is supposed to have) departmental addenda to those guidelines with department-specific criteria (teaching workload norms, for example). These are mandated by the Memorandum of Agreement and they’re important because they set out what the expectations are for your evaluation. We’ll be talking about what to include in these addenda—and why now is the time to update them—at the Council meeting on Wednesday.
Policy 33 – Ethical Behaviour. A subcommittee of the Faculty Relations and Staff Relations committees is reviewing the feedback from the Policy 33 consultations.
Happy new year! Our big priority for this term is to keep moving forward on policy development and research professor representation. Here are some of the smaller (and not-so-small) things we talked about at the January 16 board meeting:
OCUFA’s court challenge. OCUFA has voted to join ten unions representing more than 250,000 Ontario workers to launch a coordinated Charter challenge against the Protecting a Sustainable Public Sector for Future Generations Act—formerly Bill 124—this is the legislation that forces our pay raises to be small for three years.
TheFAUWAppreciation Award. We’re starting to consider suggestions for this year’s recipient(s) of the FAUW Appreciation Award, which recognizes people from across the University who have gone above and beyond to improve the lives of faculty members.
Professional licensing fees. We’re doing an environmental scan about how professional licenses are handled across campus. Unsurprisingly, there is a lot of variation in terms of who needs to be licensed, how many people in a unit need to maintain their license, and who pays for it. For anyone who doesn’t know what we’re talking about, professional programs (e.g. planning, optometry, engineering) typically need a minimum number of faculty members to hold professional licenses in order to maintain the accreditation for their school/department/program.
The switch from Scantron to Akindi. You have at least three options for digital grading solutions, including Akindi, UW’s new go-to “multiple-choice exam processing service.” One of our board members recommends Crowdmark as a way to reduce your workload. We’re exploring the possibility of hosting a lunch & learn on digital grading systems—let us know in the comments if you’d be interested. Learn more and register for Akindi training on the IST website.
Before everyone disappears for the holidays (who are we kidding, most of you won’t see this until January), here’s a quick re-cap of what we’ve been doing this term, including an update on our priorities for 2019–20.
How we’re doing on our 2019–20 goals so far
Policy development: We are in the midst of some big discussions about how to improve our policy development process as a whole. Policy 33 (ethical behaviour) is moving along—FRC is processing 100 pages of feedback from the University community and will give direction on changes in the new year. Bryan is still hoping to get this approved before his term is up! Policies 14 (parental leave), 57 (accommodations), and 76 (faculty appointments) are still in progress.
Conflict of interest guidelines: Faculty Relations Committee is finalizing these.
Workload: We distributed a questionnaire to our Council of Representatives and are finishing up gathering the last of those and starting to analyze the information. We will share the results with our members next term.
We’re working on identifying standard teaching workload expectations in each department so we can better advise members. We started gathering data on this at the October 29 Council of Reps meeting.
Speaking of which, we are still missing Council members for: Accounting & Finance, Chemical Engineering, Chemistry, Earth & Environmental Sciences, Physics & Astronomy, and Systems Design Engineering. If you’d like to be your unit’s rep, send us an email.
The Policy 33 (Ethical Behaviour) drafting committee finished its public consultation on October 18. FRC will review all the feedback and give direction to the drafting committee about changes to make by November 11. We expect a final version back to FRC for approval on December 19. In particular, FAUW heard impassioned feedback about the policy’s silence on student-supervisor relationships. This was instead covered in draft guidelines. The Board voted on October 24 to ask that this be included in the policy itself.
The Lecturers Committee had an insightful meeting with David Rose, new chair of the Policy 76 (Faculty Appointments) drafting committee and Benoit Charbonneau (chief negotiator for FAUW) about policy 76 and implications for lecturer salary equity.
FAUW President Bryan Tolson met with the faculty reps on the joint health and safety committees about how those committees can advocate more explicitly for faculty safety issues.
Ranjini Jha was appointed to the Pension Investment Committee.
We’re starting to plan events for next term. Some topics we’re looking at include preparing for retirement, definite term contracts, the teaching scheduling process, and meet-ups for early-career faculty and out-of-town and bike commuters.
The University is currently negotiating its third Strategic Mandate Agreement with the province. Currently, 92% of UW’s operating funding is based on enrolment, but the new performance-based funding model will bring this number down to about 33%, with the rest dictated by to-be-determined performance indicators. FAUW is more concerned with rejecting this funding model as a whole than getting into the details about which indicators UW should be using. If you want to learn more about how the model works, here’s a presentation from OCUFA (PDF) that breaks it down.
What OCUFA is talking about
OCUFA = Ontario Confederation of University Faculty Associations
Now that the provincial legislature has reconvened, Bill 124 (the one that will cap salary increases at 1%) will likely pass in November, and then there likely will be a court challenge, likely by CUPE (the Canadian Union of Public Employees). It’s still unclear if the legislation will apply to anything outside of base salary (e.g. benefits spending, merit increases).
Bill 100 (the one that allows the government to reduce/eliminate the salary of faculty members collecting a pension) is already law; we’re just waiting to see if they will use it. OCUFA will file a charter challenge if needed.
OCUFA’s advocacy day at Queen’s Park is coming up on November 6. We can’t make it this year, but you can follow along on their Twitter account when the time comes.
A draft of Policy 33 (Ethical Behaviour) is out for consultation. Since this is the first policy that’s made its way to Faculty Relations Committee (FRC) for approval in a while, let’s review how this will work:
Policy 33 is an “FS” policy, meaning that it affects both faculty and staff working conditions. FRC (that’s the group of FAUW Board members and admin that meets every two weeks to hash out working conditions, fix problems, and approve policies) and the Staff Relations Committee (SRC) jointly strike drafting committees for and then approve FS policies.
FRC and SRC will send the draft policy out for consultation to other groups. They will review all the feedback and tell the drafting committee what changes to make.
The updated draft policy then goes back to FRC and SRC for approval. Approval at FRC requires a double majority, which means both FAUW and admin have a veto.
After FRC and SRC approve the policy, it goes on to be approved by the Board of Governors.
In the case of Policy 33, faculty and staff members will get a draft of the policy soon. We encourage you to provide feedback through the soon-to-be-announced process set up by the Secretariat. If necessary, we will also collect anonymous input through our FRC reps and Lori Curtis, AF&T Committee chair.
What else is going on right now?
The Holistic Benefits Review is moving along—you’ll get a survey soon, asking for your input about University employee benefits.
As we reported last time, Finance (incorrectly) used a new Consumer Price Index (CPI) source for indexing the 2018-2019 Faculty Professional Expense Reimbursement (FPER) amount, which led to each member getting $8.00 less than you should have last year. We’ve worked collegially with Finance to find a solution: reverting back to the previous CPI source moving forward and also making a one-time addition of $8.00 to your 2019-2020 FPER. This was the Board’s preferred solution. Special thanks to the member who investigated this thoroughly and brought it to our attention!
We gave feedback on draft conflict of interest guidelines that FRC is working on. These apply to faculty hiring, performance review, tenure and promotion, and chair search committees. You can expect to see those later this term.
We had a quick debrief about the New Faculty and Family Dinner that we co-hosted with the University on September 20. (The gist: it was great; everyone had fun; we’re looking forward to next year.)
The Lecturers Committee held its first meeting of the year and is working on setting goals for the next few months. Let them know if you have suggestions.
The Board approved FAUW’s audited financial statements for the fiscal year 2018–19.
Our Board meeting summary posts are back! Tune in every two weeks to find out what the FAUW Board of Directors is doing for you. Subscribe to get the posts right away.
FAUW’s priorities for 2019-2020
These are the key items we’re aiming to get through this year, in addition to preparing for negotiations at the end of 2020 and inevitably weighing in on more proposals from the provincial government.
Policy development: Improvements and clarity around the policy drafting process, better supporting our representatives on policy drafting committees, and getting a few policies into (if not through) the approval process. Candidates are the policies on ethical behaviour (33), parental leave (14), accommodations (57, new), and faculty appointments (76).
Conflict of interest guidelines: See item #3 from the September 12 Board meeting below.
Workload: We want to see clear and consistent definitions (and monitoring) of how teaching and other faculty work is counted across campus.
Representation: We plan to issue position statements on our relationship with research professors and sessional instructors.
September 12 Board of Directors meeting
Here’s what was on the agenda on September 12, the first meeting of the 2019–20 academic year. We welcome your input on any of these topics!
It’s been a while since we’ve provided an update from the Board of Directors. Here’s a run-down of (almost) everything we’ve been working on since January. Our committees have also been very active this year and we’ll report on more of their work soon. Feel free to ask for more details in the comments or by email.
In no particular order:
1. We announced the lecturer salary threshold increase. This was a big win for lecturers. In case you missed it, here’s the gist: When your salary passes each threshold, your merit increase is reduced by a certain amount to slow down your rate of increase once you’re in that higher salary bracket. [Learn more about how this works.] The lecturer thresholds were too low, so lecturers were hitting them earlier in their careers than intended. Last year, we negotiated for a Working Group on Salary Structure to fix that, and they did. The Lecturers Committee held a packed celebration at the Grad House on June 11.
2. We cleared up a vacation issue for lecturers (and other faculty, but mostly lecturers) with a small change to the Memorandum of Agreement (MoA). Any member engaged in classroom teaching in all three terms is now entitled to carry over one week of vacation, for one year. You just have to notify your chair. Carrying forward one week or more of vacation was already (and still is) allowed for all members “in exceptional circumstances.” A formal announcement of the precise change is coming later this month.
3. We approved a change to the MoA that addresses issues with expense deadlines. Namely, we added more clarity on deadlines and Faculty Professional Expense Reimbursement Plan in general and the submission cycle is essentially shifted earlier to provide a reasonable amount of time for processing and approvals. A formal announcement of the precise change is coming later this month.
4. We participated in two separate provincial government consultations about 1) a cap on public sector wage increases and then 2) faculty simultaneously collecting a salary and pension. We are developing another formal response document for the end of the month to an additional government consultation session in late June on the potential for the Minister to write a regulation prohibiting collecting a salary and pension. We will share in some way with members after it is submitted. Thanks to all members who have engaged with us in providing useful feedback.
5. We supported faculty who teach Undergraduate Communication Outcomes Initiative (UCOI) courses in pushing back against an announcement about class sizes that contradicted Policy 40 (on the role of chairs). FAUW wanted to see appropriate (and required) levels of consultation and now believes such consultations are occurring.
The Ontario government is conducting consultations to explore “tools to manage compensation costs” such as “legislated caps on allowable compensation increases that can be negotiated in collective bargaining or imposed in binding arbitration.”
FAUW attended an in-person consultation on May 3 and submitted a written response to the Treasury Board Secretariat last week. We’re hearing that the proposed legislation in question may be introduced this week (though the deadline for consultation submissions was only last Friday), in which case it could come into effect as soon as next week.
We don’t know yet whether or how this law will affect existing or future agreements, but we’ll keep you posted.
We’ve got a lot more going on, but here are six items we discussed at the January 15 Board of Directors meeting.
1. Explaining the salary changes for lecturers
Our first meeting of 2019 kicked off with an update from Benoit Charbonneau regarding the report of the Working Group on Salary Structure. As announced in December, the working group recommended changes to the salary thresholds for lecturers. We’re working on a public report explaining the changes and how they affect you.
2. An important reminder: Mental health training counts as professional development
In light of the PAC-SMH Report and Recommendations on mental health and wellness, we want reiterate that mental health training for faculty counts as professional development and can be reported on annual performance reviews in the same way as other professional development activities.
We had an inquisitive group of about 60 faculty members who ate a lot of pizza and not a lot of raw veggies (not judging; we love pizza).
We’ve had a few changes to the budget since you saw it in April. Some of the new expenses are: giving the Renison Association of Academic Staff an interest-free loan and startup funding, helping fund a bike cage on campus, and upping our sponsorship of the Centre for Teaching Excellence conference breakfast. We’re still expecting a decent surplus.
Members approved our audited financial statements for May–April 2018 (the mini-fiscal year that got us onto the same fiscal year as the University) and adopted RLB as our auditors for next year.
The Elections Committee announced winter 2019 elections: four at-large representatives, one representative from AHS, and one lecturer representative. As per our new elections procedures (announced on the blog and posted online in September), members can only run for one seat at a time. Remember that you need to be a voting member to run or vote in FAUW elections.
Members approved the service agreement with the Renison Association of Academic Staff, making their members affiliate members of FAUW.
George Freeman gave his take on the themes that emerged at the University’s strategic plan consultations. Check out the slides for a list.
We heard your feedback on the Freedom of Speech policy. We’ve summarized and forwarded this to the Secretariat and they are incorporating at least some of it. If you want to give more feedback or see a revised draft, you can meet with the University President and representatives from the Secretariat in the Senate room (NH 3407) at 3:30 on Monday, December 17.
December 6 board meeting
At our last board meeting of 2018, we talked about:
How graduate teaching is counted. To no one’s surprise, there’s some inconsistency across campus on this front. But we just confirmed at FRC that teaching a stand-alone lecture-based graduate course counts toward your workload. Make sure you’re getting teaching credit for these courses! And if you’re teaching overload, make sure that’s being tracked and made up for later. In other words: Don’t teach for free.
Appointment letters. Again. Ninety percent of faculty associations receive copies of their members’ appointment letters. This helps them advise members on negotiating a starting salary, startup funds, and anything else that’s negotiable. We can’t advise prospective faculty right now, because we don’t have any data. We don’t even know what’s negotiable in every department. While we’re working on getting at least some of that information, we’re going to start asking new faculty directly if they’re willing to share copies of their letters, and we will also send a request to all new faculty from the last five years. If you’re willing to share your own, we’d be happy to add it to our data set! You can send it to Erin Windibank at firstname.lastname@example.org. We will of course keep your letter confidential.
Lecturer eligibility for DTPC and FTPC. The Lecturers Committee is wondering why Policy 77 (Tenure and Promotion of Faculty Members) excludes lecturers from serving on and even voting on the makeup of departmental and faculty tenure and promotion committees, considering that these committees grant/deny continuing status to lecturers. Our take on this is that the policy pre-dates the existence of modern lecturer appointments and is out of date. We know that some departments and Faculties are following the spirit, rather than the letter, of the policy, and do include lecturers. We are hopeful that Policy 76 (Faculty Appointments, which is nearing the end of its review process) can provide an interim solution to this problem.