News From Your Board: Meeting Summary for September 27

We had two visitors to start this meeting. First, Jasmin Habib provided an update on the Course Evaluation Project Team’s implementation phase (CEPT2), in light of the recent Ryerson decision on the use of student evaluations in tenure and promotion decisions. Given that there is another project team exploring other ways of measuring teaching quality and performance (e.g., peer evaluation), CEPT2’s position, as reported at Senate on September 17, is that Waterloo is ahead of the curve and is already working to ameliorate some of the concerns raised by the decision at Ryerson. The issue of addressing bias remains contentiousThe group has nearly completed a prototype and are preparing to test it. FAUW will keep an eye on the test process to ensure it doesn’t disadvantage any vulnerable faculty.

Sebastian Siebel-Achenbach then joined us to give an update from the OCUFA (Ontario Confederation of University Faculty Associations) Contract Faculty and Faculty Complement Committee. He wants to raise some awareness and support for CAUT’s upcoming Fair Employment Week and OCUFA’s Fairness for Contract Faculty campaign, in light of the growing informalization of teaching and other kinds of professorial work in Canada. So check those links out.

We had a short discussion about the timeline and communication around proposed changes to our dues structure. These changes, if adopted by the membership, will bring FAUW in line with the conventions of other faculty associations, and alleviate some of the existing inequalities in the existing structure. More information about the proposal is available on our website. Voting members will receive an email with the details next week and a link to the online ballot on October 15. Voting will be open from October 15 to 19.

We spent some time reviewing responses from our members to the Faith Goldy event that did not go ahead earlier this year, in light of the Ontario government’s recent mandate that universities issue a free speech policy. Most responses supported our position on the event, which was issued on April 23rd and emphasized the association’s support of immigrant and non-Canadian members.

The Board appointed Mathieu Doucet as the new FAUW representative on the University Advisory Committee on Traffic Violations and Parking. We would like to see the committee expand its mandate to include active transportation and are confident that Mathieu will be a passionate advocate for this.

We ended, as always, with a review of upcoming events, including the campus tour on Thursday, the Council of Representatives meeting on October 17,  a workshop on university governance November 9, and a talk by Mary Hardy on November 16 about the joint university pension plan being developed for University of Toronto, University of Guelph, and Queen’s University employees.

News From Your Board: Meeting Summary for September 13, 2018

Daniel Cockayne (Geography and Environmental Management) and Brent Matheson (Math/Business and Accounting) are taking over the Board meeting recaps this year. Here’s Daniel’s first go: 

The first FAUW Board meeting of the 2018/2019 academic year (meet your new Board members here!) began with a summary of FAUW’s finances by Michelle Adams from the accountancy firm RLB, which audits FAUW’s finances annually. You’ll be glad to hear that she confirmed that FAUW’s financial situation is sound!

Long in the works, there is to be a new policy that will establish a clear process for dealing with accommodations for faculty and staff. As an FS-class policy, it will need to be approved by the faculty and staff relations committees (FRC and SRC). The terms of reference for the policy have been drafted, and a committee will be appointed soon.

We discussed the final details of the agreement between FAUW and the Renison Association of Academic Staff (RAAS). Pending adoption by both the RAAS and FAUW memberships, this agreement will make RAAS members affiliate members of FAUW. They will pay FAUW dues in exchange for access to specific services and resources. We expect to bring this to the membership at the Fall General Meeting on December 4.

The Board approved new election procedures, now posted on our website, which mostly just document existing practices and will be reflected in the next call for nominations for FAUW President this fall.

We discussed the current re-development of student perception surveys at Waterloo in light of the arbitration decision at Ryerson University, which ruled against the use of student surveys in tenure and promotion decisions. This has established an important precedent for faculty associations and universities across Canada. It is important to emphasize that this decision does not dismiss the value of student surveys wholesale, just their use for summative decisions pertaining to merit, tenure, and promotion. FAUW discussed how this decision affects (or should affect) Waterloo’s current Course Evaluation Project Team 2 (CEPT2) and Complimentary Teaching Assessment Project Team (CTAPT). (See also: Jay Michela’s recent analysis of this issue and all our blog posts about student surveys.)

Another point of discussion was FAUW’s response to the recent announcement from the Office of the Premiere that publicly-assisted universities and colleges must post a policy on free speech by January 1, 2019. There were questions around precisely how formalized such a policy needs to be and the kinds of protections for free speech that the University of Waterloo already has in place. There will certainly be more to come on this topic. Stay tuned.

FAUW’s Priorities for 2018-19

—FAUW President Bryan Tolson with an update on what we’re working on right now and what’s coming up this year.

Welcome to a new academic year! I hope you all took some time off this summer. FAUW is gearing up for a new academic year and I want to quickly fill you in on the array of things we are working on—and to highlight two items that are timely for you to consider putting some thought into.

Performance evaluation addenda

First off, we are quickly approaching the deadline (October 15) for each department and school to update its Addendum to their Faculty Performance Evaluation Guidelines. One quick example of why this might be useful: FAUW thinks this is a reasonable place for departments to specify how teaching tasks are counted and/or what the normal teaching loads are for both tenured/ tenure-track faculty and lecturers in your department.

While you’re at it, make sure to change any reference to “course/teaching evaluations” to read “student course perception surveys” as per the decision of University Senate. Continue reading “FAUW’s Priorities for 2018-19”

FAUW Statement on Faculty Training in Student Mental Health

FAUW recognizes the key role that faculty play in student wellness. Instructors themselves often recognize students in distress or are alerted by concerned teaching assistants. Whether communicating with troubled students directly or making referral decisions, faculty are better prepared if they have a) context-appropriate training in mental health and b) clear communication pathways to follow when they have concerns about students.

FAUW is pleased to see these points captured by recommendations 17 and 22 of the PAC-SMH Report. Here’s what we like about those recommendations and how we’d like to see them implemented. Continue reading “FAUW Statement on Faculty Training in Student Mental Health”

News From Your Board: June 21 Meeting Recap

The FAUW board gathered on June 21 for a special lunch meeting to acknowledge the service of those members who are finishing their terms and to welcome new representatives before breaking for the summer.

Of special note is that Sally Gunz, long-time board member and past FAUW president, is ending her term and embarking on a well-deserved sabbatical. Sally provided inspired leadership for FAUW over many years and was always ready with a witty anecdote, sage advice, or occasional salty barb. We also noted the departure of three fine board members, Craig Hardiman (Arts), Peter Johnson (Environment and scribe of these summaries though not these particular compliments!) and Heather Mair (AHS). They have all contributed much to FAUW and we hope to retain close links with them. We are very grateful for all their work.

We look forward to working with your new Board members, Daniel Cockayne (Geography), Clark Dickerson (Kinesiology), and Alice Kuzniar (Germanic and Slavic Studies), when meetings start up again in September. Continue reading “News From Your Board: June 21 Meeting Recap”

News From Your Board: June 7 Meeting Recap

The board met for the last time this academic year in its basement home in MC. We began by hearing from Daniel Miller from Electrical and Computer Engineering who presented an analysis of early retirement policies based on those of the University of Toronto and other schools. FAUW will look at this further.

For several weeks, FAUW has been working on a response to a draft document on student academic accommodation procedures. The board will continue to work with the Equity Committee to identify feedback for Jennifer Gillies, associate director of AccessAbility Services. If you have feedback, please contact Katie Damphouse by Friday, June 15.

An outstanding issue is that of FAUW having access to faculty appointment letters on a limited basis to assist in our role of counselling new faculty. The board believes that having this information will significantly improve the support we can provide to new faculty members, and while we are at currently an impasse, we will keep working on making this happen.

A few board members gave updates on current policy initiatives and issues, including that Policy 43 (Special Conditions for Employment for Deans) has recently had an explanatory appendix attached, which is contrary to the process for FS policies. This is being addressed.

We reviewed drafts of upcoming surveys for both volunteers and all members. Look for those in your email by the end of the month. Your feedback will shape FAUW’s work in the future.

Finally, this is a time of transition. Shortly (after one more blog post) both authors of the News From Your Board series (Peter Johnson and Sally Gunz) will end their terms on the board. We await a new and high quality version of the series this fall with baited breath! Thanks for your patience with our scribbles.

—Sally Gunz, past president

News From Your Board: May 24 Meeting Recap

Returning from the Victoria Day long weekend, a rowdy and energized board assembled to review many in-progress issues. We began with the implementation of the President’s Advisory Committee on Student Mental Health (PAC-SMH) report, specifically how FAUW can support the recommendations on training for faculty. The Board expressed support for these recommendations, and suggests that faculty voluntarily engage in additional mental health training as provided on campus. We’ll have more on this in another post soon.

The second issue brought to us directly from members is the lack of secure bicycle parking on campus. The Board wants to support improved bike parking and hopes to see Parking Services commit more resources to this in the future. Discussions will continue on this topic.

Next, everyone’s favourite topic—the Fall Break pilot—made a reappearance, specifically preferred semester start dates after Labour day, and how changes would affect faculty who teach in the spring term and sessional or contract faculty who are only paid as of the first day of class.

On a related note: We recently sent a reminder to our members that the Registrar’s Office will schedule exams earlier in the spring block for faculty who teach in both the spring and fall terms, in order to provide adequate time between terms. The response was positive (mostly), and we hope that those of you teaching in both of these terms take advantage of this scheduling flexibility in the future.

We have been hearing from members whose professional expense (FPER) claims have been rejected despite meeting the April 30 submission deadline. From FAUW’s perspective, these claims should be reimbursed to our members as soon as possible. This position has been brought to the administration and more information is coming!

Members in Applied Health Sciences will be happy to hear that they now have a representative on the Board for the 2018–19 year. While the position was vacant following our elections in March, Clark Dickerson from Kinesiology has since stepped up to the plate and was appointed by the Board for a one-year term (as per the FAUW constitution).

Lastly, the Board passed terms of reference for the newly renamed Equity Committee. Information about all of our committees is available on our website.

—Peter Johnson, director for the Faculty of Environment